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    Hi all you valuable APICS officers,

    As I promised, in the last district meeting, I will always keep you abreast of issues that affect you, especially relative to motion changes that affect or organizations bylaws.  

    A couple hours ago I just finished with the BOD meeting, which many presidents around the continent also attended via telecon.  Your BOD passed all of these motions by a 2/3rds or better vote (required for a bylaws change).
     
    We voted on Motions # 050801 -050809.  Rather than going thru each motion again, like I did at the district meeting, I will simply attach those motions to this message.  

    Along with those I am also attaching and extremely helpful flow diagram (see below) on how the nominating committee process was and how it will look now....Please share these with your own boards as this should clear up a lot of questions about the process.  

    In this message I'll simply provide a very, very high level view of what it all means. Please contact me if you'd like any more detail than what I'm providing here.
     
    In essence, most of  these motions were heavily integrated with another motion.  The issues that seemed to be of major interest to all were:

    1) The officers (secretary-treasurer, chair elect and chair) will now serve one year terms rather than 2 year terms (non renewable).  

    2) The Directors at Large will now serve one year terms, renewable once (Note:  The District directors will stay at 2 year terms renewable once).

    3) The nominating committee will be changed to a new process (please see attached flow diagram), which will provide fairness to all people seeking an elected role in APICS.  

    4) The chair, chair elect and secretary-treasurer must have served on the BOD within the last 5 years.  

    5) The chair, chair elect and secretary-treasurer my not have held that office previously.  

    6) If the office of the chair elect becomes vacant the secretary-treasurer will assume that role until the nominating committee can meet and provide a replacement candidate for the BOD within 60 days).
     

    I described the reasons behind each of the motions at the district meeting.  If you'd like more detail don't hesitate contacting me and I'll get back with you, or the whole list if necessary, very quickly.
     
    Serving in my role as your District Director I am very excited about these motion being passed.  For the last three years I have always had a phrase, in large bold red font,  at the bottom of my signature line that states:      IT'S A BRAND NEW APICS WORLD OUT THERE!  Well it's happening and I am convinced that we're going to be seeing a great future for our organization.  I'm so honored to be a small part of taking us into the future.
     
    BTW:  I'm sorry for taking 45 minutes in the last district meeting to discuss all of these motions, but Rick and I both believe that you need to kept informed of those things that could change the very face of how APICS is run as a membership society.
     
    As always, thank you all for allowing me to serve you as your District Director,
     
    Mel
     
    Mel Nelson, CFPIM, CIRM, CSCP
    M.N. Nelson & Associates, Inc.
    1963 Shenandoah Ave.
    Milpitas, CA 95035

    IT'S A BRAND NEW APICS WORLD OUT THERE!






    To:  The APICS Board of Directors

    From:  The 2008 Governance Committee

    In preparation for Wednesday’s call and vote on the governance motions, the committee is providing some additional background information.   Following is a Motion-By Motion Review, including a statement of purpose for the motion, as well as the Governance Committee’s Intent in making the motion.  In addition, please refer to the attached PowerPoint slides, which diagram the existing nominating process and the proposed nominating process for comparison.

    Motion:  050801

    APICS Officer Terms

    Purpose:

    To reduce the terms of the APICS Officers from 2 years to 1 year. 

    Intent:

    This motion applies only to the Officers of the organization, not the Directors. APICS Officers include the Chair, Chair Elect, and Secretary/Treasurer.

    The committee believes that the continuity in achieving APICS’s strategic objectives is best served through a sound integrated planning process, guided by a strategically-focused Board of directors. 

    Looking to the strategic plan, rather than a specific individual, to guide the organization ensures continuity from year to year, and minimizes the risk of losing focus with each change in leadership. 

    The committee also considered feedback from the 2007 Nominating Committee and the Director-At-Large Selection Committee from 2007.   Both of those groups indicated that the length of commitment was cited as a main reason why qualified individuals were not interested in running for Board positions.  The new longer terms are actually discouraging people from participating.  By reducing the terms, the committee feels that we would be opening up the pool of very qualified individuals wanting to serve.  On a related note;  with the current terms, opportunities for advancement into leadership roles would only be two people every two years, where the new terms double that.  This gives APICS the opportunity to take advantage of the input of a greater number of individuals in support of the overarching strategic plan.

     

    Motion:  050802

    Terms of Office of APICS Directors

    Purpose:

    To reduce the terms of the APICS Directors at large from  2 years to 1 year, renewable once (total 2 years maximum).  Terms for District Directors will remain at 2 years, renewable once (total 4 years maximum).

    Intent:

    In reference to the Directors-at-large, the recommendation to reduce the terms to 1 year was in response to the feedback from the 2007 Director-at-large selection Committee, that the length of commitment was cited as a main reason why qualified individuals were not interested in running for Director-at-large positions.  The one-year-term shortens the obligation, while allowing a second one-year-term allows for the selection committee to return someone to the position if the individual is willing and able to serve for one more year.

    In considering the District Director terms, the committee recognized the significance of the chapters selecting the individuals for those positions, and left the longer terms (up to a total of 4 years) to ensure the chapters’ input into the selection of the individuals driving the ongoing continuity and consistency of direction during the transition of other individuals to and from the board.

     

    Motion:  050803

    Qualifications for APICS Officers

    Purpose:

    To further define the qualifications for the officer positions as follows:

    o      The chair-elect and secretary-treasurer must have served on the board within the past five years.

    o      Candidates for chair-elect may not have held the office of chair previously.

    o      Candidates for secretary-treasurer may not have held that office previously.  

    Intent:

    The committee was looking to populate the officer positions with individuals who are familiar with the recent workings of the board and with the strategic direction of the organization. 

    The limitation to a single term in each position is designed to perpetuate a culture of continuous change and forward movement, and to ensure there is a continuous stream of fresh ideas to compliment the continuity of the strategic direction and the board.

     

    Motion:  050804

    APICS Board Officer Vacancies

    Purpose:

    To clarify that, in the event of a vacancy in the office of chair-elect, the secretary-treasurer shall assume the duties of the chair-elect until the Nominating Committee is convened to select a chair-elect candidate for election by the board of directors, such selection shall be accomplished within 60 days of the vacancy.   

    Intent:

    Because the secretary/treasurer in not in an automatic succession path to the chair-elect and chair positions, he or she may not have the qualifications (or the desire) to succeed to either position.  This motion is presented to ensure that the duties of the chair-elect are attended to in the event the chair becomes vacant, and proposes that the nominating committee reconvene in short order to select a replacement chair-elect candidate for election by the board.  This does not preclude the secretary/treasurer from being elected to the chair-elect position, but states that it is not automatic.

    Motion:  050805

    APICS Chair Elect Duties

    Purpose:

    To state that the chair-elect will automatically succeed to the office of chair of the board on January 1 of the following term.

    Intent:

    Although the motions passed in 2007 intended that the succession from Chair-Elect to Chair was automatic, this was not stated anywhere in the bylaws.  This motion states that explicitly.

    Motion:  050806

    Nominating Committee Qualifications and Composition

    Purpose:

    To add that the nominating committee is responsible for selecting the chair of the Curricula and Certification Committee in addition to the Body of Knowledge Committee, Voice of the Customer Committee, and the officer positions.

    Also defines the composition of the nominating committee:

    The Nominating Committee shall consist of six members including the committee chair, who are recommended by the governance committee.  The committee composition will include at least three members who are current district directors or directors at large and at least one past board member.

    Also defines the qualifications and terms for Nominating committee members:

    Committee members must meet the following qualifications: Experience on the board within the past five years and may not be a current candidate for any office or chair.

    Committee terms are for one year, and members may not exceed two consecutive terms..

    Intent:

    Based on feedback from nominating committees from the past few years, the nominations process is “broken”.  Most notably, there was a common concern that the nominating committee members, while well-intentioned, were not necessarily familiar with the workings of the board, and types of qualifications and skills they should be evaluating in the candidates.   The primary objective of this motion is to comprise the nominating committee of individuals who have recently served on the board and who would be familiar with the leadership needs and operations of the board and the strategic direction of the organization.  This addresses the governance committee’s main focus – continuity and focus on the strategic direction.  A secondary result is the reduction in the size of the nominating committee, which will lead to a more consistent and thorough evaluation of the candidates.

    The issue of Districts (thereby the chapters and members) being represented in the nominations process was addressed in a number of ways.  Firstly, the Nominating Committee, including its chair, is to be recommended by the Governance committee (see motion 050807).   The Governance Committee, as approved in the last round of governance changes, includes two District Mangers, selected by the District Managers Committee, as well as two current board members (selected by the board).  Those two current board members may be District Directors, who were elected by their Districts.  In addition, the 6 individuals on the nominating committee consist of at least 3 current District Directors or Directors at large as well as one past board member.

     

    Motion:  050807

    APICS Governance Committee Revision            - Nominating Committee Selection Process

    Purpose:

    To add to the role of the governance committee the recommendation of the nominating committee: 

    The committee will recommend six potential Nominating Committee members, including the Nominating Committee chair, to the board of directors for ratification. 

    Intent:

    Given that the governance committee is a study committee without specific authority other than to provide recommendations to the board, the committee felt it was an appropriate group to own the task of recommending the nominating committee to the board

    The governance committee is already defined as consisting of a combination of District Mangers (selected by the District Managers Committee) and current board members (selected by the board) and the immediate past chair and current chair.  The committee believes that this balances input from the current and recent boards with input from the Districts in terms of recommending the appropriate individuals for the nominating committee.  This will serve to further de-politicize the nominations process in that the nominating committee will be selected by a diverse committee, and will have the sole task of recommending the best candidates to the board, without a power struggle between geographic areas or different levels within the organization..

     

    Motion:  050808

    APICS Governance Committee Revision            - Standing Committees

    Purpose:

    To correct the committee definitions, including the addition of the functional committees, to agree with the motions passed at the end of 2007.

    Intent: